01
AI Usage Policy
Your foundational governance document. Defines approved use cases, prohibited activities, data handling requirements, and accountability structures. Written to be understood, not filed.
Specialized Practices / AI Governance
AI Is Already Inside Your Organization.
AI Is Already Inside Your Organization.
Now It Needs Governance.
ChatGPT, Copilot, Claude, and Gemini are already changing how employees work across nearly every organization. Most leadership teams are now facing the same question: how do you encourage responsible AI adoption without creating unnecessary risk, inconsistency, or confusion? The AI Policy & Governance Starter Kit gives your organization a practical governance framework in days, not months, with clear policies, leadership guidance, and employee guardrails tailored to your business.
Starting at $2,500 · Fixed fee · Delivered in 3 business days
Why this exists
Three Problems Most Leadership Teams Are Sitting On
01
Adoption Without Standards
Sales is using ChatGPT to draft proposals. HR is running job descriptions through AI tools. Operations is experimenting with process automation. All of it is happening without a shared standard for what’s acceptable, what’s risky, or what’s off-limits.
02
The Liability Gap
The gap between what employees are doing with AI and what leadership has approved is where liability lives. Customer data handled by third-party models. Confidential information entered into public tools. One incident surfaces the exposure you didn’t know you had.
03
Policy Built for Big Companies
Most governance frameworks are written for Fortune 500 compliance teams. Forty pages. Legal review cycles your business doesn’t have. Practically unusable at your size. Your team needs a document they can actually read and follow on day one.
What you receive
Five documents, written for your organization specifically.
These aren’t templates you have to edit yourself.
02
AI Risk Framework
A working risk register calibrated to your size, industry, and current AI exposure. Documents what’s been assessed, what’s been accepted, and what requires action before it becomes a problem.
03
Acceptable Use Guidelines
Practical employee guidance in plain language. What’s encouraged, what requires approval, and what’s off-limits. Built to be referenced, not archived in a shared drive nobody opens.
04
Department Usage Recommendations
Function-specific guidance for Sales, Operations, Finance, HR, and IT. Tells each team where AI creates real value in their context and what guardrails apply when they use it.
05
Executive Governance Briefing
Summary of your AI governance posture, policy highlights, and recommended next steps. Designed to be read and acted on at the executive or board level, not handed back to IT to interpret.
How the engagement works
Three business days from kickoff to delivered documents.
A 90-minute kickoff session is all we need to start. The rest happens on our end.
1
Discovery & Intake — Day 1
We run a 90-minute kickoff session with your team. We gather context on your current AI adoption, your industry exposure, your existing data handling practices, and what you need the policy to actually accomplish. This is where we stop guessing and start building documents specific to your organization.
2
Document Build — Days 1–2
We draft all five documents. Each one is written to your organization’s context, not a generic template with your logo swapped in. We apply your industry risk profile, your internal tool landscape, and the specifics you shared in discovery.
3
Review & Delivery — Day 3
We walk your team through the documents in a structured review session. You leave with materials you can implement immediately.
Sample deliverables
What the work looks like.
Representative previews of the documents you'll hold at the end of Day 3. Built for your organization, not recycled from the last client.
Meridian Distribution Co.
AI USAGE POLICY
Effective Date: May 2026 · Version 1.0
1. Purpose & Scope
2. Approved Tools
3. Data Handling
4. Prohibited Uses
AI Usage Policy
Executive Briefing · Confidential
AI GOVERNANCE BRIEFING
Prepared for: Meridian Distribution Co.
Risk Summary
| Risk Area | Level | Status |
|---|---|---|
| Data Exposure | High | Addressed |
| IP / Confidentiality | High | Addressed |
| Vendor Compliance | Medium | Mitigated |
| Employee Training | Low | In Progress |
Board Recommendation
Executive AI Governance Briefing
Meridian Distribution Co.
AI RISK FRAMEWORK
Industry: Distribution & Logistics
Risk Register
| Risk | Dept | Level |
|---|---|---|
| Customer PII in prompts | Sales | High |
| Contract data in AI tools | Legal | High |
| AI-generated pricing | Finance | Med |
| Vendor tool data retention | IT | Med |
Mitigation Controls
AI Risk Framework
Sample deliverables represent actual work product from the AI Policy & Governance Starter Kit. Content is customized to your organization, industry, and toolset.
3 Business Days
From kickoff to delivered documents
Starting at $2,500
Fixed fee, no hourly surprises
Operator-Built
Written by practitioners, not analysts
Who this is for
Built for whoever owns the AI question inside your organization.
Whether it’s in your job title or not.
CEO / OwnerYou’ve seen AI tools show up across the business. Some of it’s useful. Some of it makes you uneasy. The policy question keeps getting deferred because no one has made it simple enough to act on. That stops here.
COO / VP OperationsInconsistency is the real problem. Sales does it one way, finance does it another, and nobody has written down what’s actually acceptable. You need a reference your team can use without coming back to you every time a question comes up.
IT DirectorYou’ve been asked to produce a policy, a framework, or a risk assessment, and the clock is running. The Starter Kit gets you there without a six-month internal project or a consulting engagement that costs more than the problem it solves.
HR DirectorAI is changing how people work and how performance gets evaluated, and your team is getting questions you don’t have written answers to yet. This gives you a governance foundation you can point employees to on day one.
Pricing
Scaled to your organization.
All engagements deliver the same five documents. The fee reflects the complexity and breadth of the organization being covered.
$2,500
Under 50 employees
For smaller organizations that need solid AI governance in place quickly. Includes the full five-document kit, a 90-minute discovery session, and a structured document review at delivery.
Get Started$3,500
50–200 employees
For mid-size organizations where AI adoption spans multiple teams. Same five-document kit, calibrated to a more complex operating environment and broader employee population.
Get Started$5,000
200+ employees or complex environments
For larger organizations or those with significant vendor relationships, compliance requirements, or executive governance needs requiring broader stakeholder coverage and deeper analysis.
Get Started
Who builds it
Operators who’ve actually managed the AI exposure question.
Atlas Collective was founded by six operators who have collectively built, scaled, and exited businesses across technology, distribution, services, and professional services. The Starter Kit is built by practitioners who understand both the business risk and the organizational dynamics of getting a policy implemented and followed.
We’ve sat in the seats where the AI question lands. We know what leadership needs from a governance document and what actually makes employees follow one.
Ready to close the gap?
Book a 30-minute scoping call. We’ll confirm the right tier for your organization and have you in the delivery window within days.
Book a Scoping CallFixed fee. No hourly billing. Delivered in 3 business days.